Summary Care Record

Electronic Data Sharing


This page explains why information is collected about you, the ways in which this information may be used and who will be collecting it.

Summary Care Record (SCR)

Summary Care Record contains important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had. This does not include diagnosis or procedures.

Allowing healthcare staff access to this information can prevent mistakes being made when caring for you in an emergency or when your GP practice is closed. Your Summary Care Record will also include your name, address, date of birth and your unique NHS Number to help identify you correctly. If you and your GP decide to include more information it can be added, but only with your express permission.

For more information: Phone 0300 123 3020 or visit

With your consent, additional information can be added to create an Enhanced Summary Care Record. This could include your care plans which will help ensure you receive the appropriate care in the future. Care professionals will ask your permission to view your SCR. If you do not want an SCR, please state on the consent form below.

TPP SystmOne Data Sharing

The practice uses a clinical computer system called SystmOne to store your medical information. The system is also used by other GP practices, Child Health Services, Community Services, Hospitals, Out of Hours, Palliative Care services and other NHS bodies. This means your information can be shared with other clinicians so that everyone caring for you is fully informed about your medical history including medication and allergies. You can control how your medical information is shared with other organisations that use this system.

  1. Sharing Out – This controls whether your information stored in the practice can be shared with other NHS services
  2. Sharing In – This controls whether information made shareable at other NHS care services can be viewed by us, your GP practice, or not.

Benefits of sharing information

Sharing information can help improve understanding, responses to different treatments and potential solutions. Information will also help to:

  • Provide better information to out of hours and emergency services
  • Prevent prescribing of medication to which you may already have an allergy
  • Make more informed prescribing decisions about drugs and dosages avoid unnecessary duplication in prescribing
  • Increase clinician confidence when providing care
  • Allow results of investigations, such as X-rays and laboratory tests to be shared
  • Reduce referrals, ambulance journey admissions, tests, time wastage and visits to healthcare premises
  • Enable other clinicians to find out basic details about you, such as address and next of kin

Do I have a choice?

Yes. You have the right to prevent confidential information about you from being shared or used for any purpose other than providing your care, except in special circumstances. If you do not want information that identifies you to be shared outside this Practice, complete the sheet enclosed in this leaflet. This will prevent your confidential information being used other than where necessary by law.

Do I need to do anything?

Note your decisions on the form below and return to Reception. You can change your mind at any time, just complete another form.

Summary Care Record and Data Sharing patient Form